Financial Agreement

1. Tuition Fees

• Tuition fees cover regular weekly training sessions and are charged monthly via card payment using our secure AutoPay system.
• Payments are processed automatically on the 1st of each month, regardless of attendance.
• Tuition is calculated across the full training year and remains consistent each month, including during planned closures.
• Missed classes due to illness, injury, holidays or other personal commitments are non-refundable and cannot be carried over.
• If tuition payments are declined or unsuccessful, your child may be temporarily suspended from training until payment is resolved.
• If a balance remains unpaid after the 15th of the month, a late payment charge of £15 may be added to the account. This is applied at the discretion of management.
• Accounts that remain overdue may be passed to a collections service or legal recovery process. Any additional costs or fees incurred as a result of collections will be added to your account balance.

2. Competition Fees

• Competition fees cover:
Event entry fees
Music licensing
Choreography (where applicable)
Apparel Package

• Competition fees are billed separately via GoCardless to keep them distinct from monthly tuition.
• A £50 deposit per athlete will be charged on 1st August (or on setup of my GoCardless, whichever comes first) to secure your child’s place on a competition team.
• Remaining competition payments are split into monthly instalments from September to February.
• Delay in setting up your GoCardless account may result in a reduced number of instalments and higher monthly payments.
• Once a team place is accepted, all competition fees become non-refundable, even if your child later withdraws.
• Late or missed competition payments may result in your child being ineligible to compete until the balance is brought up to date.

3. Uniform Fees

• All athletes are required to wear the designated Star Spirit uniform for performances and competitions.
• Uniforms are custom made to order and are billed separately from tuition and competition fees.
• A uniform deposit will be due at the time of sizing/ordering to confirm your child’s order.
• The final uniform payment will be due prior to delivery and must be paid in full before items are collected.
• Sizing will be completed using a Star Spirit uniform sizing kit, and parents will be required to sign off to confirm the chosen sizes before the order is submitted.
• Once sizing has been confirmed and the order has been placed, all uniform payments are non-refundable, even if your child withdraws or does not compete.

Pre-Owned Uniform Option:
Star Spirit supports a community resale option, where families may choose to buy or sell pre-owned uniforms within the club.
All resale transactions are handled privately between families, and the selling price is set by the seller.
Pre-owned purchases are optional, subject to availability, and are not managed by the club.

4. Withdrawal Policy

• Should you wish to withdraw from the programme, a minimum of 30 days’ written notice is required.
• Tuition and competition fees already invoiced or committed (such as event entries or choreography) will remain fully payable.
• Withdrawal does not cancel any outstanding payments for services already rendered or committed to on your behalf.

5. Communication

• All billing and fee updates are communicated by email. Please ensure your contact details are kept current.
• Communication regarding competition teams, schedules, and updates will take place via the BAND app:
Joining your teams BAND group is a requirement for all athletes and parents.
Individual invitations and setup instructions will be emailed in the coming weeks.

6. Agreement & Signature

By signing below, you confirm that:

You understand and agree to the tuition, competition, and uniform fee policies.
You commit to timely payments through both AutoPay and GoCardless.
You understand that missed or delayed payments may affect your child’s training and competition eligibility.
You accept full responsibility for any outstanding balances related to services already confirmed, delivered, or committed to.

For questions about payments or to update your billing details, please contact: hello@starspirit.co.uk